Disclaimer Journal AI

Disclaimer for the use of the Journal AI Tool for doctors in Denmark

Important Data Protection Notice

Regarding Use of Voice Transcription Services

Dear Healthcare Provider,

Before using our voice transcription tool, please read this important notice regarding data protection and patient privacy.

Data Processing Warning

This tool utilizes third-party transcription services, including Groq. To protect patient privacy and comply with Danish healthcare regulations and GDPR:

DO NOT INCLUDE:

  • Patient CPR numbers
  • Patient full names
  • Patient contact information
  • Detailed personal health information
  • Any unique identifiers that could identify the patient
  • Social security numbers or insurance details
  • Family member information
  • Specific dates of procedures

Recommended Practice

Instead, we recommend:

  1. Use only general reference numbers or partial identifiers that you can later match to patient records in your secure system
  2. Keep descriptions general and avoid specific personal details
  3. Complete sensitive patient information directly in your authorized healthcare system
  4. Use this tool only for initial draft transcription of general medical notes
  5. Review and complete all patient-identifying information separately in your approved healthcare record system

Legal Notice

By using this tool, you acknowledge that:

  • The transcription service is provided “as is” without guarantees of complete privacy
  • You are responsible for ensuring no sensitive patient data is transmitted through the service
  • Any breach of patient confidentiality resulting from sharing sensitive information through this tool is the responsibility of the healthcare provider
  • This tool should be used only as an auxiliary service to your official patient record system

Compliance Reminder

Remember that according to Journalføringsbekendtgørelsen and GDPR requirements, all official patient records must be maintained in approved healthcare systems with appropriate security measures.

Contact Information

If you have questions about data protection or appropriate use of this tool, please contact our support team at jacques@digitalops.dk.

Version 1.0 Last Updated: January 17, 2025